Vaqueros Board of Directors
Roles and Responsibilities
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President
- Have responsibility for the overall operation of the PYSL subject to the authority of the Board of Directors
- Preside at all meetings
- Delegate authority, assign specific functions, and recommend the creation of special committees.
- Make appointments to committees with the approval of the Board of Directors. Represent the PYSL in matters involving affiliated organizations and other social, recreational, and sports groups.
- Represent PYSL to the Poway City Council, Poway Unified School District, and other governmental and professional agencies as necessary in support of the City/Parks/Schools Liaison.
- Authorize expenditures not over five hundred dollars ($500.00) without action by the Board of Directors.
- Prepare an Annual Report for and preside at the Annual General Meeting.
- Serve as an ex officio member of all committees except the Nominating Committee.
- Perform other duties as deemed necessary by the board and individual vision(s).
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Chief Operating Officer
- Report to and collaborate directly with PYSL CEO/PVSC GM to assist with the facilitation of competitive programs run by the club
- Organize and administer team manager meetings for the competitive programs
- Act as a communication conduit between the PVSC GM and team managers as necessary
- Document and distribute meeting minutes from team manager meetings to the board
- Handle PYSL correspondence and daily operations
- Maintain files of club correspondence and records
- Support logistical matters for competitive activities (i.e., practice gear and uniforms) as needed and directed by the Executive Director of Competitive
- Perform other duties as deemed necessary by board and individual vision(s)
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Chief Marketing Officer
- Report to and collaborate directly with PYSL CEO to assist with marketing our competitive and recreation programs
- Collaborate and create branding strategies with executive staff for future growth of PYSL and PVSC
- Organize and administer any marketing materials through our social media platforms
- Responsible for web design upkeep and importing of recent marketing and promotional materials
- Responsible for creating public relation materials to promote club activities and special events
- Establish social media influence per marketing calendar events, storyline activities, and player, team, and coach of the month plaudits
- Perform other duties as deemed necessary by board and individual vision(s)
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VP of Administration
- Maintain accurate and detailed minutes of PYSL meetings
- Maintain corporate records, including minutes, bylaws, and articles
- Handle PYSL correspondence and provide notice of all meetings
- Distribute meeting minutes from previous months’ board meetings once approved
- Maintain accurate and up- to-date listing of all PYSL members
- Maintain web site calendar of events to provide accurate dates, times, and locations of events
- Through collaboration with CEO, organize and run operations of annual Juggle-a-thon fundraiser
- Oversee special event activities and coordinator
- Perform other duties as deemed necessary by board and individual vision(s)
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VP of Finances
- Have the care and custody of all funds belonging to the PYSL organization
- Maintain accurate records of account payable and account receivable transactions
- Keep accurate and up-to-date records of PYSL properties and fiscal bookkeeping
- Send or cause to be given to the members and directors such financial statements and reports as are required to be provided by law
- Render a written account of monthly PYSL finance balances and activities at regular and general meetings
- Perform other duties as deemed necessary by board and individual vision(s)
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VP of Facilities
- Procure all field permits as deemed necessary by the Executive Director of Competitive and Director of Recreation
- Manage field lighting schedule as necessary
- Communicate with City/Parks/Schools all field issues that may arise and need their attention
- Represent the League on the Poway Youth Sports Association
- Be responsible for playing area and playing area equipment management, maintenance, and repair
- Work with outside resources to ensure proper lining of all fields as necessary
- Ensure all fields have all necessary equipment (i.e., goal posts, flags, etc) and are ready and safe for use at all times
- Perform other duties as may be necessary
- Working with Executive Director of Competitive and Director of Recreation to ensure that all games have referees
- Communicate with referee services and schedulers any and all issues that may arise during games
- Perform other duties as deemed necessary by board and individual vision(s)
